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Administrative Structure

Dr. Tushar Jain

Dean Students

Dr. Baskar Bakthavachalu
Advisor, GCS

Dr. G. Shrikanth Reddy
Chair-SAP

Dr. Ramna Thakur
Chief Warden

Dr. Kala Venkata Uday
Advisor ,CnP Cell

Office Administration (Secretariat)

Shelika
Assistant Registrar
(Students)

Vinod Kumar
ALIO
Gymkhana

Tilak Raj

Junior Superintendent
Hostels

Kaul Singh

PTI

Prateek Pathania

Junior Assistant
Gymkhana

Arun Kumar

Junior Assistant
Hostels

Renu

Junior Assistant
Accounts

Vinti Parmar

Office Assistant
Gymkhana

Aditi

Office Assistant
Hostels

Keshab Ram

Attendant

Office Administration CnP Cell

Vyomesh Rawat

Junior Superintendent

Nimisha

Placement Executive

Ravinder

Office Assistant

Guidance and Counselling Service

Dr. Geeta Rani

GCS Counsellor

Dean Students Secretariat

Email: deanstudentsoffice@iitmandi.ac.in
Phone: 01905-267016

Responsibilites:

Allotment of Hostel, Mess and maintain student details through OAS.
Tender/EOI, Billing and penalty vendors related to Hostel and Mess
Arrangement of meeting, Minutes of meetings related to Hostel and Mess.
Maintains Care Taker duty Roaster and correspondence with caretaker
Printing of ID Cards of Students, Faculty & Staff.
Stock entry and maintaining of centralized stock of Dean Student Office
Noting, Drafting related to Hostel & Mess
Student queries related to Hostel, Mess etc.

Responsibilites:

Assisting Dean (Students), Chief Warden and Assistant Registrar in administrative works related to Hostel, Mess & Canteen
Purchase related to Hostel Mess, Canteen and Dean Student Office
Hostel Allotment for all Student
Taking Care of Moving of students to new hostels in South and North Campus as and when the hostels get ready.
Maintaining the record of all student gymkhana purchase.

Responsibilites:

Gymkhana- Procurement, Billing, Stock Verification, Budget, Events & Reports,
Canteen- Procurement, rent & electricity bills
Dean Student Office- procurement billing noting & drafting
Student Insurance- tender, billing and claim.
Faculty Staff Club – Membership, procurement, stock verification & billing
Extra Co-Curricular Activities- Allotment, attendance letters and meeting etc
NSS- Procurement, Billing, report to ministry, events, stock verification, special camp
External Events, Procurement, Decoration, Management, Budget billing etc
Institute Chairs – Allotment and Management
GCS- settlement of bills & Procurement.

Responsibilites:

Settlement of all accounts related to activities/events organized by students.
Taking care of logistics and other on-spot requirements for events to be organized under students’ office.
Handling requirements related queries for the students activity Centres.
Coordinating and preparing reports of all events organized by students.
Other occasional task which fall under Gymkhana.

Responsibilites:

Daily receipt voucher of income generated from Hostels.
Daily entries of expenses vouchers.
Preparation of Bank reconciliation statement.
Preparation of Mess Bills.
Preparation of Mess refund.
Refund of Hostel rent received from internship and project staff
Other clerical work related to Hostel a/c.

Responsibilites:

Assist Dean Students, Chief Warden, Assistant Registrar in Administrative Work Procurement related to Hostel, Mess, Canteen and Dean Student Office.
Supervise Subordinate staff for Noting Drafting and Hostel Allotment for all Student.
Prepare Minutes of Meeting related to Hostel, Mess, Canteen and Dean Student Office.
Processing of Files related to Dean Student’s Office.
Process of Tender, Bills related to Dean Student’s Office.
Correspondence with other Sections of the Institution.
Other Miscellaneous work Assigned by Dean Students, Chief Warden and Assistant Registrar.